Associated Retinal Consultants, P.C.

Position: Ophthalmic Scribe / Technician

Reports to: Reports to Office Coordinator. All employees report to the company Administrator and Physician Partners.

Directly Supervises: Not applicable

Work Schedule: Varies, but typically Monday through Friday with working hours ranging from 7:00 a.m. to 7:00 p.m. Potential for Saturday work hours depending on location. Work shift hours vary depending on employment status, but generally are 8 hours in length.

FLSA Status: Non-exempt

GENERAL DESCRIPTION

Ophthalmic Scribe / Technicians use ophthalmic techniques to perform preliminary work-up of patients in a clinic setting, scribes for Physicians and may also directly assist Physician(s) with examinations and treatment of patients.

DUTIES AND RESPONSIBILITIES

• Functions as Scribe which requires knowledge and understanding of retina-specific ophthalmology terminology.
• Requires proficient keyboarding skills, use of electronic medical record and image management system.
• Utilize electronic mail and other instant messaging systems.
• Skilled in ophthalmic terminology, ability to type words accurately with speed and knowledge of ARC Electronic Medical Records (EMR) system.
• Prepares patients and rooms for treatments and minor procedures as directed by the Physician.
• Ability to obtain patient’s past and current medical and ophthalmic history including information regarding medications, allergies and family history of eye problems.
• Identifies any potential patient concerns and brings these issues to the attention of the Office Coordinator or physician as appropriate.
• Ability to measure and record both distance and near visual acuity and pinhole acuity; performs preliminary refraction using objective equipment.
• Ability to measure intraocular pressures by applanation tonometry, pneumatonometry and/or use of tonopen, checks pupillary response to light and pupillary defects (will be trained)
• Performs basic visual field testing and patient education as directed by Physician.
• Prepares patients for treatments and minor procedures; measures and records vital signs (blood pressure, pulse, and respiration rate) as required.
• Successfully completes and maintains scribe certification. Upon certification, completes appropriate computerized orderentry under the direction of the Physician per regulatory and professional guidelines.
• Instills eye drops as directed by the physician. Assists in the application of dressings, shields and eye patches.
• Basic understanding of examination and procedure codes (ICD-9 codes) when inputting into the Electronic Medical Records system.
• Ensures that accurate procedure coding/charges for all procedures/drugs for all patients and correct diagnosis codes are used.
• Keeps examination, treatment, laser and any other assigned rooms cleaned and stocked with supplies, keeps drug count up to date.
• Provides consistent, excellent customer service.
• May consent patient for treatment and procedures.
• Performs OCT on patients with speed and accuracy and assists physician with treatments when needed.
• Assists with patient transfers as necessary.
• Travel to other locations as assigned.
• Responsibilities may be dependent on specific location and not required of all employees in that position.
• Performs all other duties as assigned, which may include assisting in other departments within Associated Retinal Consultants and at other locations.
• Duties assigned may include clerical functions such as filing, key boarding, scheduling patients, cleaning, stocking or other tasks as needed.

REQUIREMENTS/QUALIFICATIONS

• High School Diploma or higher.
• Strong attention to detail and expert keyboard (Scribe) skills.
• Ability to understand and correctly spell medical terminology and numbers as percentages; analytical and problem solving skills.
• Excellent oral and written communication skills.
• Excellent interpersonal skills to work effectively with others (teamwork) and provide superior customer service to patients.
  
  

WORKING CONDITIONS

• Moderate physical activity (standing, bending, sitting, walking, pulling and lifting) for most of the work shift.
• Clean office environment.
• Potential exposure to body fluids with direct patient contact.
• Possible hazardous chemicals.